Virtually onboard new employees is a different process from onsite onboarding employees. It requires a proper amount of planning, proper tools, and coordination. If you are thinking of taking the virtual onboarding process, here are some points to consider as you map your checklist for virtual onboarding.
Virtual Onboarding Employees
The solution for a successful virtual onboarding program is to establish clear boundaries and expectations. Every organization has its own set of policies and values. While boarding virtually, you need to be incredibly transparent about the new employees.
The best way to do this is by writing the detailed onboarding checklist including all the information the new employee will require to easily transition into the company.
Here are some points to prepare the virtual onboarding checklist:
Work schedules
You need to be clear regarding the specific time sections during which the employees must be available. There are some companies that have flexible policies concerning the specified work hours. To avoid any kind of misunderstandings, it is important to tell the company’s policies to the new employees.
Time zones
While considering expectations regarding work hours, it is quite easy to overlook time zones. It is your duty as an employer to assure that the new employees have an understanding of their coworkers’ locations and availability.
This will reduce confusion when it comes to task management, team collaboration, and availability.
Communication Agreements
There are many companies that use various platforms for interaction and task management. Make sure to inform the new employee about the communication process, during the onboarding process.
Video Chat and Record Meetings
To decrease the chances of any kind of misunderstandings or miscommunication during the onboarding process, you can use video chat to record conversations whenever practicable.
Face-to-face communication with the new employee will help the virtual onboarding process appear a lot more natural. In-person communication is important to make the new employees feel welcomed, comfortable, and part of the organization.
When it comes to rules and regulations, recording the onboarding process can be helpful for the new employees. There are many web-based tools that enable users to screen share and record meetings.
Productivity and Task Management Tools
Prepare a list of tools and apps, necessary for the functions of the organization. It is very important to inform the new employees about the tools and apps, before onboarding. This will prepare the new employees to go the moment they start working.
Conclusion
A new employee onboarding checklist assists the managers to make sure that they are including all the important measures to prepare for virtual onboarding to guide the employee with the process of becoming a part of the team.
