An employee handbook is the best tool for communicating with the employees. Moreover, it needs to be updated after every financial year so that the employees get information about the changes in the rules and regulations. An ideal handbook is one that has detailed information about the company’s vision, mission, policies and the working culture according to the laws. The handbooks for the employees can be both electronic as well as on paper. Moreover, it can also serve as a welcome tool for new employees. As it is the only way to inform about the company and its working environment. It also has general information related to job classifications, payroll procedures, records of the past employees, overtime rules.
Detailed Overview Of Employee’s Handbook
A company’s handbook is an essential tool while onboarding a new employee. The company, however, needs to make sure that its handbook for the employees is well written in simple language and has all the updated details of the company. This document is very important as it communicates practices and employee benefits. Moreover, this internal document helps to full fill the expectations of the employees and the employers. Furthermore, some companies draft two handbooks for both the exempted as well as on exempted employees.
Key Points The Company Needs To Keep In Mind Before Formulating The Hand Book
- Language: This manual is quite beneficial for the employees working for an organization. Therefore, the company needs to take care of the language used in the manual. The simpler the language is, the better it is to understand the company in detail. That is to say, the content needs to be readable, understandable and clear.
- Disclaimers: Using disclaimers in the handbook is important therefore the company needs to highlight the text in bold. This will help the employees to know what they need to do as to say things that are acceptable. Moreover, things that are prohibited according to the laws of the company and are not acceptable. The company needs to set limitations for each employee and needs to state it in simple language.
- Keep the Handbook Updated: Revising the content of the handbook is very essential as the laws, workplace conditions and policies keep changing with time. This not only keeps the manual transparent and helps to reduce the complaints of the employees if any.
Some More Points To Keep In Mind While Formulating The Handbook
- The company provides internet access to each employee. They even need to be given the right to review the HR policies whenever they want. Electronic handbooks are much more convenient to operate. Moreover, the changes in the policies can be updated from time to time if an e-handbook is issued.
- Before publishing and issuing the companies manual to the employees the legal councils need to go through it. This is not only sensible but a better way to make any changes if needed in the handbook before passing it on to the employees.
Important Points To Keep Company`s Handbook Updated
- Mention about the dress code that is acceptable by the company.
- Information about smoking and internet access is very important.
- Treat everyone the same therefore have a written policy for harassment, discrimination and work policy.
