Form I-9 is a vital piece of document that every employee has to fill up in order to prove his or her eligibility to work in the U.S. It needs to be filled up and submitted within three days of joining. However, just filling it out does not serve the purpose. You also need to submit all the required documents that establish your claims made in the form. The employee has to fill in section I and submit all the documents as relevant to him or her, and the employer scrutinizes the claims and the documents given in support of that. This calls for the submission of proper documents.
There are 3 lists of acceptable documents that the employee has to go by. These are known as list A, list B and list C. Documents in list A are accepted for identifying the worker as well as to establish his or her work authorization. Documents in List B documents are accepted just for identifying the worker, and documents in list C are accepted only to establish authorization for working in the US.
You may furnish one document from the list mentioned in List A since these documents can prove both identity and work authorization. In case you don’t have any document from List A, you must submit one from List B and another from List C.
Documents in List A
Documents that can establish both your identity and authorization to work are the best bet since only one document will do the job. These may include, but are not limited to:
- U.S. Passport
- Permanent resident card
- Alien registration card
- Foreign passport having Arrival and Departure Records and also containing endorsement for working.
- Employment Authorization Document Card
- Passport issued by the Federated States of Micronesia
- Passport issued by Republic of the Marshall Islands along with Form I-94 or I-94A.
Documents in List B
These documents can only prove your identity, and these may include but are not limited to:
- Driver’s license
- Identity card issued by any state of USA
- Outlying possession of the U.S.A with a photograph. If there is no photograph, information like name, gender, date of birth, eye color, height, and address need to be mentioned.
- Identity cards issued by state, federal, or even local government entities containing a photograph. If a photograph is not there you need to provide information like name, gender, date of birth, eye color, height, address, etc.
- School Identity card containing a photograph
- Military dependent’s Identity card
- Native American document
- Driver’s license from Canada
- School record, report card, hospital record, daycare record etc for people under 18 years of age.
Documents in List C
However, while submitting List B documents you also need to submit one List C documents. These may include, but are not limited to:
- A number of unrestricted Social Security Account card. In case the card has the following lines written, you cannot use it. These are:
- not valid for employment
- valid for work only
- Original copy of the birth certificate issued by a county, state, or municipal authority of the U.S. has an official seal.
These are the list of documents that can be required for Form I-9. Also, to know more about Form I-9 and E-verify, join this compliance prime webinar on Form I-9.