Wage and Hour Law—California Style for 2023

Duration: 90 minutes Speaker: Vicki M. Lambert, CPP

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This webinar discusses the wage and hour requirements that govern payroll compliance in the State of California


It has been said that California has a style all its own. This is especially true in the area of employment law. With arguably the greatest amount of wage and hour laws on the books of any state, processing payroll and keeping in compliance with California requirements can be a complex situation. Issues involving overtime, mandatory sick leave, split shifts, call-backs, meals and meal periods, donning and doffing, travel time, local minimum wage and countless other potential snares and pitfalls await the unwary employer! Add in the changes made for 2023 and you can find yourself in a compliance nightmare. If the payroll department fails to comply or commits the tiniest infraction, serious penalties can and do occur. But even California can sometimes follow the federal rules.  This is especially true when it comes to the actual math needed to calculate overtime including the definition of the regular rate of pay, workweek, and workday. California is, however, a sovereign state so it also has its own requirements for areas of wage and hour law that the federal does not address including paycheck stub requirements and posting regulations.  And don’t forget the Anti-theft wage law passed in the state. So the payroll professional processing payroll in California must be familiar with both the Fair Labor Standards Act (FLSA) and the California Labor law and know when which one takes priority. With all these different factors to contend with when processing California payrolls the department must be very diligent for if it fails to comply or commits the tiniest infraction, serious penalties can and do occur.

By the end of this webinar the attendee will have:

  • Minimum Wage: *New rates for 2023* Know and understand the latest information
  • Gained knowledge of and skills in California and federal wage and hour law as it pertains to payroll preparation
  • An understanding of the proper calculation of overtime pay in California including the Alvarado Decision
  • Basic understanding of what is considered hours worked and how to handle such working hours reporting time pay, split shift pay, and meeting times in California
  • Gained knowledge of when an employee must be given a break or lunch and when an employer may dock for meal periods as well as when the state’s penalties for failure to do so will be invoked.
  • Knowledge of the requirements for paying employees including pay frequencies permitted and methods allowed under state laws as well as requirements when an employee terminates
  • The basic understanding of what must be included on a paystub in California
  • Knowledge of California’s Mandatory Sick Leave law

Areas Covered:

  • Minimum Wage: *New rates for 2023 and beyond* for both state and locals
  • Wage orders: How to determine which of the 17 wage orders applies to your company?
  • Overtime: CA has daily and weekly overtime and daily and weekly double time. Learn how to determine when it’s straight time, overtime, or double time.
  • Alternative workweeks: Are your employees eligible to have alternative workweeks and are employers required to offer them?
  • New overtime rules for agricultural workers
  • How do credits for meals and lodging or tips affect the current minimum wage for the state?
  • On-call pay:  Does CA require it for all employees all the time?
  • Reporting or show-up pay: does the employer owe wages to any employee for just showing up to work?  Even if there is no work to be performed?
  • Split shifts:  Is there a monetary requirement to pay the employee extra if they work a split shift?
  • Rules for compensating piece workers.
  • What are the requirements for posters and payday notices?
  • What must be included in the employee's paystub and what must be excluded?
  • What notices are required to be given to employees upon hire or if they are laid off or terminated? What if they go on leave of absence?
  • How often must employees be paid in CA?  Does it apply to all categories of employees?
  • What methods are permitted to pay employees?  Are there rules for direct deposit?  Can employees be paid by payroll debit card?
  • What are the rules for paying out the final paycheck if an employee is terminated?  Are they the same if the employee quits? How does either one affect the vacation time left on the books?
  • Are meal and rest periods required or left up to the employer's policies? If required what are the penalties if the employee does not receive his or her meal or rest period?
  • Recordkeeping requirements including required time card punches.
  • Permissible deductions from pay.
  • Mandatory Sick Leave Law
  • Local minimum wage and creditor garnishments—how to determine disposable pay

Who Should Attend:

  • Payroll Executives/Managers/Administrators/Professionals/Practitioners/Entry Level Personnel
  • Human Resources Executives/Managers/Administrators
  • Accounting Personnel
  • Business Owners/Executive Officers/Operations and Departmental Managers
  • Lawmakers
  • Attorneys/Legal Professionals
  • Any individual or entity that must deal with the complexities and requirements of Wage and Hour law compliance in the State of California
Vicki M. Lambert, CPP

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. The company’s website www.thepayrolladvisor.com offers a payroll news service which keeps payroll professionals up-to-date on the latest rules and regulations. With 40 years of hands-on experience in all facets of payroll functions as well as over three decades as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today. A pioneer in electronic and online education, Ms. Lambert produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California where she is the instructor for the American Payroll Association’s “PayTrain” online program offered by Brandman University.


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Credits: 1.5


Compliance Prime is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for PDC(s) for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit www.shrmcertification.org

Credits: 1.5


Compliance Prime is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: https://www.nasbaregistry.org.

Credits: 1.5


Credits: 1.5

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