Employers have lots of information on their employees – from social security numbers to disciplinary records. It is impossible to keep everything indefinitely. Destroying documents too soon, however, will inevitably lead to serious consequences. When can you destroy documents safely and legally?

The process of organizing, saving, and destroying company records can be confusing even for a seasoned professional. Save too many files, and your company will pay unnecessary storage fees. Accidentally destroy certain information and you could be vulnerable to costly fines with the DOL or unprepared in the event of a lawsuit. Courts are increasingly issuing significant fines against companies that have destroyed documents that were relevant to the litigation. Sometimes court even enter default judgments in particularly egregious cases. How do you protect your company?

Learning Objectives:

• Controlling the creation, growth and accessibility of company records
• Reducing operating and storage costs
• Improving efficiency and productivity, as well as office appearance
• Guidelines for Policy Development
• Key elements of a policy
• Compliance with retention laws
• Careful and timely destruction of documents
• Required Records and Maintenance of Employee Files
• Employee records to be maintained in personnel files
• Documents related to complaints and investigations
• Federal tax and compensation records
• Employee retirement and welfare benefit plans

Session Highlights:

• Get the keys to solving record retention issues: what’s required by law?
• Learn how to determine a record’s retention and storage period
• Get tips for a strong electronic record retention program
• Understand how your retention obligations change for paper and electronic records
• Establish policies for electronic records: Email, IM, & Web content
• Understand what records should be kept when an employee leaves

Who Should Attend:

• Company owners
• Human resource professionals
• Record keeping personnel
• Office Manager

Speaker(s)

Susan Fahey Desmond

Susan Fahey Desmond is a principal in the New Orleans office of Jackson Lewis P.C. Jackson Lewis is a labor and employment law boutique firm with offices in over 54 cities across the country. In addition to being a frequent speaker and author, Ms. Desmond is listed in Best Lawyers in America and has been named by Chambers USA as one of America’s leading business lawyers. The National Association of Professional Women recently named her as a VIP Woman of the Year.

CEUs

The use of this seal confirms that this activity has met HR Certification Institute’s® (HRCI®) criteria for recertification credit pre-approval.

Credits: 1.5

Compliance Prime is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for PDC(s) for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit www.shrmcertification.org

Credits: 1.5

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