Multi-State Payroll Taxes: Withholding, Nexus & Compliance

Payroll becomes much more complicated when employees work across state lines.

An employee may live in one state and work in another, split time between multiple states, relocate during the year, or work remotely from a different state. Each situation can create different payroll tax, withholding, unemployment, and reporting requirements - and state rules do not always follow the federal rules.

In this practical, fast-paced webinar, you’ll learn how to determine where payroll taxes should be withheld, which state is responsible for unemployment taxes, when reciprocal agreements apply, and how an employee’s work location can create business tax nexus.

You’ll also explore state and local withholding requirements, telecommuting issues, supplemental wages, fringe benefits, military spouse rules, and common compliance mistakes that can lead to costly problems.

Why Attend?

• You’ll learn how to:
• Identify when an employee working in a state may create tax nexus for the employer
• Determine which state or states require income tax withholding
• Apply the rules when employees work in multiple states
• Understand how reciprocal agreements affect withholding
• Know when state or local withholding certificates or certificates of non-residency are required
• Determine the appropriate state for unemployment tax (SUTA)
• Navigate differences in state rules for taxable wages, withholding thresholds, supplemental pay, and fringe benefits
• Understand the payroll tax implications of remote and telecommuting employees
• Recognize common withholding errors and learn strategies to avoid penalties

Key Topics Covered

• Multi-state payroll tax withholding fundamentals
• Employee domicile vs. tax residency
• Reciprocal agreements and non-resident withholding
• State and local withholding certificates
• When the federal Form W-4 is not enough
• Employees working in multiple states
• Telecommuting and remote employee tax issues
• State unemployment tax and multi-state employment
• SUTA dumping and how to avoid common compliance traps
• Supplemental wage rules across different states
• Fringe benefit taxation and state-specific differences
• Military spouse tax considerations
• Determining where withholding tax should be remitted
• Employer tax nexus and the broader business tax implications of working in a state
• Common multi-state payroll compliance mistakes

Who Should Attend?

This webinar is designed for:

• Payroll Managers, Supervisors, and Staff
• Payroll Consultants and Service Providers
• Accountants and CPAs
• Enrolled Agents
• Tax and Compliance Professionals
• Internal Auditors
• Employee Benefits Professionals
• HR and Payroll Managers
• Business Owners, Officers, and Managers with payroll or tax oversight

Speaker(s)

Patrick A. Haggerty, EA

Pat Haggerty is a tax practitioner, author, and educator. His work experience includes non-profit organization management, banking, manufacturing accounting, and tax practice. He began teaching accounting at the college level in 1988. He is licensed as an Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of the IRS and is a Certified Management Accountant. He has written numerous articles and a monthly question and answer column for payroll publications. In addition, he regularly develops and presents webinars and presentations on a variety of topics including Payroll tax issues, FLSA compliance, information returns, and accounting.

CEUs

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Credits: 1.5

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Credits: 1.5

Compliance Prime is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: https://www.nasbaregistry.org.

Credits: 1.5

Credits: 1.5

In accordance with the standards set forth in Circular 230 section 10.6, CE Credits have been granted based on a 50-minute contact hour.

Credits: 1.5

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