Recorded Webinar

The New I-9 Form is Almost Here! Scheduled for October 2022: Learn what Items Were Eliminated and Which Were Added!

Duration: 90 minutes Speaker: Margie Faulk
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ABOUT THE EVENT

A New I-9 Form is almost here! See the New I-9 Forms Draft Proposed! The still confusing HR onboarding document used to record employment eligibility verification, as required by the federal government, is slated to undergo a significant structural overhaul by the time the current form expires on Oct. 31, 2022On August 18, 2022, DHS Proposed Next Steps for Virtual I-9 Document Review. Employers could have more options when examining I-9 documents presented by new hires during the employment eligibility verification process, according to a proposed rule to be issued by Immigration and Customs Enforcement (ICE). A 60-day comment period will follow the issuance of the proposed rule. One of those options could be the permanent ability to review Form I-9 documents remotely. The expiration date for the public comments is October 17, 2022. Although the I-9 form is a 2-page document, there is a 15-page instruction page and over 70 pages in a manual to complete the form. The plan to streamline the I-9 form and make it less cumbersome includes the following proposed changes

  • Compressing Sections 1 and 2 from two pages to one page to reduce paper use.
  • Moving Section 3 to a separate Reverification and Rehire Supplement, making it "a stand-alone section, which only is accessed if needed.
  • Updating the List of Acceptable Documents to include a link to List C documents (on the U.S. Citizenship and Immigration Services website) issued by DHS. Some List C documents were unlisted, so this will be a helpful resource.
  • Reducing and simplifying the form's instructions from 15 pages to 7 pages.
  • Removing electronic PDF enhancements to ensure that the form can be completed on all electronic devices. "Problems that some users may have had due to software issues may be reduced.

The Department of Homeland Security (DHS) once again is extending its flexibility regarding the physical presence requirements for I-9 inspection for until October 31, 2022, due to the ongoing precautions related to the COVID-19 pandemic. The DHS has extended the I-9 Remote Option. This also extends the requirements that Employers who use this process need to put in place. For example Eligible employers may continue to inspect Section 2 documents remotely (e.g., over video… fax, or email)! But must still reverify the physical documents when normal operations resume! Employers must provide written documentation of their remote onboarding and telework policy for each covered employee.

Why You Should Attend:

The I-9 form preparation, correction and internal audit is still a headache and even a nightmare for Employers and professional. This training will identify some of the mistakes that are made which will assist in reducing errors and fines and penalties. DHS extends the flexibility to use the I-9 form remote option but Employers still need to reverify documents and have a policy in place unless that criteria changes. At this time, there are no discussions on what needs to happen if this option is made permanent and how it will impact Employers. 

 

Areas Covered: 

  • Discover which elements were removed from the I-9 form when the document got cut in half
  • Pin down exactly how to comply with the NEW Reverification and Rehire Supplement rules
  • Head off employee document errors, master new I-9 Form List C requirements
  • Evaluate the updated List of Acceptable Documents to see what’s new (and what’s gone)
  • Avoid hidden compliance traps in the new I-9 Form completion instructions
  • Uncover how to use the “additional information” field to bulletproof your I-9 Forms
  • Stop penalties for missing a required “n/a” on the I-9 Form, this really happens
  • Determine which E-Verify fields can be left blank, and which ones you must ALWAYS complete
  • Stop rule violations based on the electronic devices you use to submit E-Verify data
  • Learn what DHS proposes for the future of the I-9 remote option
  • Learn what the changes are for Employers to prepare for the future
  • What changes are being proposed to the I-9 Form
  • Why are the I-9 form changes being proposed now
  • Learn what resources are available to help complete the I-9 form
  • Learn what mistakes are trending when completing the I-9 form
  • Learn what steps you can take when conducting your internal I-9 form audit
  • Learn how Employers can be compliant with the DHS remote I-9 form requirements

Who Should Attend:

  • All Employers
  • Business Owners
  • Company Leadership
  • Compliance professionals
  • Office Managers
  • HR Professionals
  • Managers/Supervisors
  • Employers in all industries 
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Margie Faulk

Margie Faulk, PHR, SHRM-CP is a senior level human resources professional with over 14 years of HR management and compliance experience. A former Compliance Officer for Federal Defense Contracting Industry, Margie has worked as an HR and Compliance advisor for major corporations and small businesses in the small, large, private, public and Non-profit sectors. Margie is bilingual (Spanish) fluent and Bi-cultural.

Margie’s focus is on multi-state, national, state and local workplace compliance. Additionally, Margie is working on International compliance initiatives globally which includes workplace compliance in other countries like the UK, Canada, France, Brazil, China, Africa, Mexico and India, just to name a few.

Margie has created and presented seminars/webinars for many compliance institutes. These national training providers, offer compliance training to professionals, business owners and companies interested in having their company compliant with workplace and industry regulations.

Margie holds professional human resources certification (PHR) from the HR Certification Institution (HRCI) and SHRM-CP certification from Society for Human Resources Management. Margie has completed the Certified Compliance and Ethics Professional training and is a member of the Society of Corporate Compliance & Ethics (SCCE).

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Compliance Prime is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for PDC(s) for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit www.shrmcertification.org

Credits: 1.5

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