Writing Payroll Procedures: Best Practices for 2024

Writing payroll procedures is an arduous task that many payroll professionals know they need to do but just can’t seem to get started. Or they start the project but get bogged down by the sheer volume of labor involved! But by having the knowledge of how to document your payroll procedures correctly and a clear understanding of what you need to accomplish this task will set you quickly on your way to success!

Background

To ensure efficient business operations, each department is expected to have written procedures for all their tasks.  Payroll is no exception to this expectation. Yet many payroll departments are still attempting to get started (let alone to finish) this long and arduous task.

There are “tricks to the trade” for efficiently writing procedures and that’s what this webinar will cover.  You will see how breaking up the task into 30-minute increments can allow your department to write fully documented procedures in hours instead of days and weeks. We will discuss how it doesn’t affect the outcome if you want to set up the entire list of procedures needed to be done before getting started or just grab a topic and go—both ways lead to procedures being written with the right organization. Nothing stands in the way of getting those procedures written as we discuss how to work around payroll deadlines and staffing shortages. As a bonus, you can turn this monumental project into a positive learning experience by using it to train your staff and yourself along the way! 

By following the suggestions made in this webinar, not only will you find a way to produce solid written procedures; but may even have a bit of fun along the way!

Learning Objectives

The information presented in this webinar will help set you on your way to finally accomplishing that item on your to-do list that has lingered for so long—writing the procedures for your payroll department. By showing how cutting the task down into 30-minute increments increases your efficiency you can learn to write procedures in hours instead days and weeks.

Areas Covered

• Why writing procedures as you are doing them is not the most efficient way
• How to organize your procedure writing process for the best results
• What steps to take to get this monumental task under control
• How to write each procedure in hours instead of days and weeks with the 30 minute rule
• How a well written procedure can help promote the importance of payroll in your company and increase understanding of the payroll function
• Got old procedures lying around somewhere? How to revise outdated policies
• How to draft uniform policies and procedures that support compliance with company policies, federal and state laws and regulations and sound fiduciary principles
• How to use the procedure writing process to streamline payroll processes and clean up any “bad habits” that may have accumulated over time
• Learn how a bit of “whimsy” can actually aid in motivating the department to write the procedures

Who Should Attend

• Payroll Executives/ Managers/ Administrators/ Professionals/ Practitioners/ Entry Level Personnel
• Human Resources Executives/ Managers/ Administrators
• Accounting Personnel
• Business Owners/ Executive Officers/ Operations and Departmental Managers
• Lawmakers
• Attorneys/ Legal Professionals
• Any individual or entity that must deal with the complexities and requirements of Payroll Compliance issues

Speaker(s)

Vicki M. Lambert, CPP

Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. The company’s website www.thepayrolladvisor.com offers a payroll news service which keeps payroll professionals up-to-date on the latest rules and regulations. With 40 years of hands-on experience in all facets of payroll functions as well as over three decades as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today. A pioneer in electronic and online education, Ms. Lambert produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert is an adjunct faculty member at Brandman University in Southern California where she is the instructor for the American Payroll Association’s “PayTrain” online program offered by Brandman University.

CEUs

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Credits: 1.5

Compliance Prime is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for PDC(s) for the SHRM-CP or SHRM-SCP. For more information about certification or recertification, please visit www.shrmcertification.org

Credits: 1.5

Compliance Prime is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: https://www.nasbaregistry.org.

Credits: 1.5

Credits: 1.5

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