{"id":750,"date":"2019-08-21T21:00:05","date_gmt":"2019-08-21T15:30:05","guid":{"rendered":"https:\/\/www.complianceprime.com\/blog\/?p=750"},"modified":"2024-03-23T10:11:29","modified_gmt":"2024-03-23T04:41:29","slug":"how-to-use-mail-merge-in-microsoft-word","status":"publish","type":"post","link":"https:\/\/www.complianceprime.com\/blog\/2019\/08\/21\/how-to-use-mail-merge-in-microsoft-word\/","title":{"rendered":"How to Use Mail Merge in Microsoft Word"},"content":{"rendered":"<p><span style=\"font-weight: 400\">Mail Merge is a very convenient feature of most MS Office. It lets users combine mailing addresses with text emails and also pre-addressed envelopes. This is very helpful when you need to send multiple emails of the same text. What is more, MS Office also lets the user insert spreadsheet, database, table, and documents into the mail?\u00a0<\/span><\/p>\n<div style=\"color:#0E1851;margin-top:20px;font-size:28px;font-weight:bold;\">Related Webinars<\/div><div style=\"width:100%;height:auto;overflow:hidden;overflow-x:auto;margin:20px 0;\"><div style=\"width:calc(3 * 260px);\"><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/137\/excel-formulas-functions?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/066d531fed667563909fbd5701eb1c5e.jpg&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">Advanced Excel Functions: Lookup and Logical Tools<\/div><div style=\"clear:both;\"><\/div><div style=\"height:45px;\"><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Neil Malek<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/165\/microsoft-office-productivity-toolkit?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/066d531fed667563909fbd5701eb1c5e.jpg&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">Microsoft Office Productivity Toolkit: Working Smarter with Microsoft Excel, Outlook, & OneNote<\/div><div style=\"clear:both;\"><\/div><div style=\"height:45px;\"><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Mike Thomas,Neil Malek<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/151\/outlook-onenote-integration?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/066d531fed667563909fbd5701eb1c5e.jpg&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">Turn Outlook into a Project Management Tool with OneNote Integration<\/div><div style=\"clear:both;\"><\/div><div style=\"height:45px;\"><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Neil Malek<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><\/div><\/div>\n<p><span style=\"font-weight: 400\">It is a powerful tool present in word processing software since it enables users to write personalized letters or E-mails to many people at one go. The feature enables the user to import data from sources other than the one where he\/she is working on. It can be a data-sheet in Excel, a presentation in PowerPoint, or something else. It enables the user to replace placeholders in the message with relevant and specific information for each recipient. The feature works well in all the versions of MS Word now available, MS Word: 2010, 2013, and 2016.<\/span><\/p>\n<h2><span style=\"font-weight: 400\">How To Do Mail Merge<\/span><\/h2>\n<p><span style=\"font-weight: 400\">To do Mail Merge in MS Word, follow the below instructions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Open a blank document and click on the \u201cMailings\u201d tab. You will get the Start Mail Merge tab.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Click on the Mail Merge tab and it will come up with a number of options. You need to click one that you will be working on. So, if you need to send letters to a group of people and also personalize each of them, you need to click on \u201cLetters\u201d. If you need to send email messages to a group of people and also personalize each of them, you need to select an \u201cE-mail Message\u201d. You may also need to print pre-addressed envelops for group mailing. In that case, you need to select \u201cEnvelopes\u201d. If you need to print address labels, click on \u201cLabels\u201d. If you are just starting out with Mail Merge, you need to create a document containing a printed list of addresses. To do that, you need to select \u201cDirectory\u201d.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">After selecting a particular type of document, the feature will prompt you to use an existing list, type a new list, or select from outlook contacts. If you choose Envelope, it will come up with a dialogue box for selecting the size of the envelope. If you choose Labels, it will come up with options for labels. You may also choose a normal word document.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Select the document, and go to \u201cUse The Current Document\u201d. Now click on \u201cSelect Recipients\u201d. You need to select \u201cStart from existing document\u201d if you need to since the Mail Merge feature automatically reverts to Use the current document.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Now select the recipients or create a new list by selecting Type a new list. After typing out the list click on \u201cCreate\u201d, you need to add data in the New Address List box and then click OK. The list is ready, so save it. You can edit the list by choosing the \u201cEdit Recipient List\u201d if need be. Click Ok to make it ready. Now write the letter, add custom fields to it, and click on Address block to add the address of individual recipients on top of the document.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">In the dialogue box named \u201cInsert Address Block\u201d, checkboxes, or uncheck them and also select options until the appearance of the address is to your liking. Now press Enter and writing a line to greet the addressee. Now, go to Preview and click on \u201cComplete the merge\u201d or Click Print to print the letters.\u00a0<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400\">Conclusion<\/span><\/h3>\n<p><span style=\"font-weight: 400\">To know more about Mail Merge and how to use Mail Merge in Microsoft Word, enroll in our <\/span><a href=\"https:\/\/www.complianceprime.com\/details\/442\/Outlook-Word-Mail-Merge\"><span style=\"font-weight: 400\">webinar on Mail Merge<\/span><\/a><span style=\"font-weight: 400\">. Here you get professional training to use the Mail Merge feature and how you can stay in touch with clients, employees, families, investors, corporate staff, etc.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Mail Merge is a very convenient feature of most MS Office. It lets users combine mailing addresses with text emails and also pre-addressed envelopes. This is very helpful when you&hellip;<\/p>\n","protected":false},"author":4,"featured_media":753,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[6],"tags":[63],"class_list":["post-750","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office","tag-word-mail-merge"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/750","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/comments?post=750"}],"version-history":[{"count":1,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/750\/revisions"}],"predecessor-version":[{"id":4945,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/750\/revisions\/4945"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media\/753"}],"wp:attachment":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media?parent=750"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/categories?post=750"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/tags?post=750"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}