{"id":6575,"date":"2025-07-13T17:35:32","date_gmt":"2025-07-13T12:05:32","guid":{"rendered":"https:\/\/www.complianceprime.com\/blog\/?p=6575"},"modified":"2025-07-14T17:35:49","modified_gmt":"2025-07-14T12:05:49","slug":"is-the-i-9-form-changing-in-2025-heres-what-employers-should-know","status":"publish","type":"post","link":"https:\/\/www.complianceprime.com\/blog\/2025\/07\/13\/is-the-i-9-form-changing-in-2025-heres-what-employers-should-know\/","title":{"rendered":"Is the I-9 Form Changing in 2025? Here\u2019s What Employers Should Know"},"content":{"rendered":"\n<p>In the ever-changing world of employment law and compliance, Form I-9 is one document that always seems to be under the microscope. If you&#8217;re an employer in the U.S., you already know the importance of properly verifying your employees\u2019 work eligibility. But staying compliant isn\u2019t just about doing things right once, it\u2019s about keeping up with updates, revisions, and evolving government systems.<\/p>\n\n\n\n<p>And yes, 2025 brought some updates. They may look minor on the surface, but they\u2019re worth your attention, because messing up an I-9 form or your E-Verify submission can open the door to audits, penalties, or worse. So, let\u2019s break down what\u2019s changed, what\u2019s in effect as of now (July 2025), and what you need to do to stay on the right side of compliance.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"color:#0E1851;margin-top:20px;font-size:28px;font-weight:bold;\">Related Webinars<\/div><div style=\"width:100%;height:auto;overflow:hidden;overflow-x:auto;margin:20px 0;\"><div style=\"width:calc(3 * 260px);\"><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/1735\/overtime-2026?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/1690210566_ddeafec58b7fab473c74.png&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">Overtime:  California Style for 2026<\/div><div style=\"clear:both;\"><\/div><div style=\"margin:10px auto 0 auto;display:inline-block;\"><div style=\"width:20px;float:left;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" id=\"IconChangeColor\" height=\"16\" width=\"16\"><path d=\"M160 32V64H288V32C288 14.33 302.3 0 320 0C337.7 0 352 14.33 352 32V64H400C426.5 64 448 85.49 448 112V160H0V112C0 85.49 21.49 64 48 64H96V32C96 14.33 110.3 0 128 0C145.7 0 160 14.33 160 32zM0 192H448V464C448 490.5 426.5 512 400 512H48C21.49 512 0 490.5 0 464V192zM64 304C64 312.8 71.16 320 80 320H112C120.8 320 128 312.8 128 304V272C128 263.2 120.8 256 112 256H80C71.16 256 64 263.2 64 272V304zM192 304C192 312.8 199.2 320 208 320H240C248.8 320 256 312.8 256 304V272C256 263.2 248.8 256 240 256H208C199.2 256 192 263.2 192 272V304zM336 256C327.2 256 320 263.2 320 272V304C320 312.8 327.2 320 336 320H368C376.8 320 384 312.8 384 304V272C384 263.2 376.8 256 368 256H336zM64 432C64 440.8 71.16 448 80 448H112C120.8 448 128 440.8 128 432V400C128 391.2 120.8 384 112 384H80C71.16 384 64 391.2 64 400V432zM208 384C199.2 384 192 391.2 192 400V432C192 440.8 199.2 448 208 448H240C248.8 448 256 440.8 256 432V400C256 391.2 248.8 384 240 384H208zM320 432C320 440.8 327.2 448 336 448H368C376.8 448 384 440.8 384 432V400C384 391.2 376.8 384 368 384H336C327.2 384 320 391.2 320 400V432z\" id=\"mainIconPathAttribute\" stroke-width=\"1\" stroke=\"#ff0000\" filter=\"url(#shadow)\" fill=\"#FB0351\"><\/path><filter id=\"shadow\"><feDropShadow id=\"shadowValue\" stdDeviation=\".5\" dx=\"0\" dy=\"0\" flood-color=\"black\"><\/feDropShadow><\/filter><filter id=\"shadow\"><feDropShadow id=\"shadowValue\" stdDeviation=\".5\" dx=\"0\" dy=\"0\" flood-color=\"black\"><\/feDropShadow><\/filter><\/svg><\/div><div style=\"float:left;margin-left:5px;font-size:12px;font-weight:bold;color:#FB0351;\">Apr 8th 2026 @ 01:00 PM ET<\/div><div style=\"clear:both;\"><\/div><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Vicki M. Lambert, CPP<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/1789\/i9-audit-ready?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/03324db88ff64d09440ead719f8861c9.jpg&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">ICE Is Knocking: Are Your I-9s Audit-Ready?<\/div><div style=\"clear:both;\"><\/div><div style=\"margin:10px auto 0 auto;display:inline-block;\"><div style=\"width:20px;float:left;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" id=\"IconChangeColor\" height=\"16\" width=\"16\"><path d=\"M160 32V64H288V32C288 14.33 302.3 0 320 0C337.7 0 352 14.33 352 32V64H400C426.5 64 448 85.49 448 112V160H0V112C0 85.49 21.49 64 48 64H96V32C96 14.33 110.3 0 128 0C145.7 0 160 14.33 160 32zM0 192H448V464C448 490.5 426.5 512 400 512H48C21.49 512 0 490.5 0 464V192zM64 304C64 312.8 71.16 320 80 320H112C120.8 320 128 312.8 128 304V272C128 263.2 120.8 256 112 256H80C71.16 256 64 263.2 64 272V304zM192 304C192 312.8 199.2 320 208 320H240C248.8 320 256 312.8 256 304V272C256 263.2 248.8 256 240 256H208C199.2 256 192 263.2 192 272V304zM336 256C327.2 256 320 263.2 320 272V304C320 312.8 327.2 320 336 320H368C376.8 320 384 312.8 384 304V272C384 263.2 376.8 256 368 256H336zM64 432C64 440.8 71.16 448 80 448H112C120.8 448 128 440.8 128 432V400C128 391.2 120.8 384 112 384H80C71.16 384 64 391.2 64 400V432zM208 384C199.2 384 192 391.2 192 400V432C192 440.8 199.2 448 208 448H240C248.8 448 256 440.8 256 432V400C256 391.2 248.8 384 240 384H208zM320 432C320 440.8 327.2 448 336 448H368C376.8 448 384 440.8 384 432V400C384 391.2 376.8 384 368 384H336C327.2 384 320 391.2 320 400V432z\" id=\"mainIconPathAttribute\" stroke-width=\"1\" stroke=\"#ff0000\" filter=\"url(#shadow)\" fill=\"#FB0351\"><\/path><filter id=\"shadow\"><feDropShadow id=\"shadowValue\" stdDeviation=\".5\" dx=\"0\" dy=\"0\" flood-color=\"black\"><\/feDropShadow><\/filter><filter id=\"shadow\"><feDropShadow id=\"shadowValue\" stdDeviation=\".5\" dx=\"0\" dy=\"0\" flood-color=\"black\"><\/feDropShadow><\/filter><\/svg><\/div><div style=\"float:left;margin-left:5px;font-size:12px;font-weight:bold;color:#FB0351;\">Apr 14th 2026 @ 01:00 PM ET<\/div><div style=\"clear:both;\"><\/div><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Margie Faulk<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/1795\/white-collar-exemptions?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/38f0e7d922a183e06e18edf9f8fd871b.jpg&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">FLSA White Collar Exemptions: The Rules, The Risks, The Fixes<\/div><div style=\"clear:both;\"><\/div><div style=\"margin:10px auto 0 auto;display:inline-block;\"><div style=\"width:20px;float:left;\"><svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 448 512\" id=\"IconChangeColor\" height=\"16\" width=\"16\"><path d=\"M160 32V64H288V32C288 14.33 302.3 0 320 0C337.7 0 352 14.33 352 32V64H400C426.5 64 448 85.49 448 112V160H0V112C0 85.49 21.49 64 48 64H96V32C96 14.33 110.3 0 128 0C145.7 0 160 14.33 160 32zM0 192H448V464C448 490.5 426.5 512 400 512H48C21.49 512 0 490.5 0 464V192zM64 304C64 312.8 71.16 320 80 320H112C120.8 320 128 312.8 128 304V272C128 263.2 120.8 256 112 256H80C71.16 256 64 263.2 64 272V304zM192 304C192 312.8 199.2 320 208 320H240C248.8 320 256 312.8 256 304V272C256 263.2 248.8 256 240 256H208C199.2 256 192 263.2 192 272V304zM336 256C327.2 256 320 263.2 320 272V304C320 312.8 327.2 320 336 320H368C376.8 320 384 312.8 384 304V272C384 263.2 376.8 256 368 256H336zM64 432C64 440.8 71.16 448 80 448H112C120.8 448 128 440.8 128 432V400C128 391.2 120.8 384 112 384H80C71.16 384 64 391.2 64 400V432zM208 384C199.2 384 192 391.2 192 400V432C192 440.8 199.2 448 208 448H240C248.8 448 256 440.8 256 432V400C256 391.2 248.8 384 240 384H208zM320 432C320 440.8 327.2 448 336 448H368C376.8 448 384 440.8 384 432V400C384 391.2 376.8 384 368 384H336C327.2 384 320 391.2 320 400V432z\" id=\"mainIconPathAttribute\" stroke-width=\"1\" stroke=\"#ff0000\" filter=\"url(#shadow)\" fill=\"#FB0351\"><\/path><filter id=\"shadow\"><feDropShadow id=\"shadowValue\" stdDeviation=\".5\" dx=\"0\" dy=\"0\" flood-color=\"black\"><\/feDropShadow><\/filter><filter id=\"shadow\"><feDropShadow id=\"shadowValue\" stdDeviation=\".5\" dx=\"0\" dy=\"0\" flood-color=\"black\"><\/feDropShadow><\/filter><\/svg><\/div><div style=\"float:left;margin-left:5px;font-size:12px;font-weight:bold;color:#FB0351;\">Apr 15th 2026 @ 01:00 PM ET<\/div><div style=\"clear:both;\"><\/div><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Patrick A. Haggerty, EA<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><\/div><\/div>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>So, Has the I-9 Form Changed in 2025?<\/strong><\/h2>\n\n\n\n<p>Yes, but not in a way that overhauls the entire process. The U.S. Citizenship and Immigration Services (USCIS) released a revised version of Form I-9 (edition 01\/20\/2025) with an expiration date of 05\/31\/2027. This version aligns the form with current statutory language and includes some updated document descriptions and privacy-related text.<\/p>\n\n\n\n<p>Here\u2019s a quick rundown of the main changes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The fourth checkbox in Section 1 has been renamed to reflect proper statutory language. It now reads: \u201cAn alien authorized to work\u201d (instead of \u201cA noncitizen authorized to work\u201d).<br><\/li>\n\n\n\n<li>Two documents in List B (on the Lists of Acceptable Documents) have updated descriptions, minor wording clarifications that still matter during audits.<br><\/li>\n\n\n\n<li>The DHS Privacy Notice has been revised and updated in the instructions section.<br><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>Now, if you&#8217;re wondering about whether you&#8217;re using the right form, you&#8217;re not alone. Here&#8217;s where things get a little technical, but stick with me.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Which I-9 Form Editions Are Valid Right Now?<\/strong><\/h2>\n\n\n\n<p>As of July 2025, multiple editions of Form I-9 are still considered valid, though they differ slightly:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Form I-9 (01\/20\/2025 edition) \u2013 Valid through 05\/31\/2027<br><strong><em>Important<\/em><\/strong><strong>: <\/strong>\u00a0This is the latest version and already available for download.<br><\/li>\n\n\n\n<li>Form I-9 (08\/01\/2023 edition) \u2013 Still valid through 05\/31\/2027<br><\/li>\n\n\n\n<li>Form I-9 (08\/01\/2023 edition) \u2013 A separate version also valid, but only until 07\/31\/2026<br><strong><em>Important<\/em><\/strong><strong>: <\/strong>\u00a0Employers using this version must update their electronic systems to reflect the new 05\/31\/2027 expiration date by July 31, 2026.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>Translation: If you&#8217;re still using the August 2023 form, you&#8217;re not out of compliance, but make sure you&#8217;re using the correct version of that edition and prepare to switch before deadlines creep up.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>E-Verify &amp; E-Verify+ Updates \u2013 Already in Effect<\/strong><\/h2>\n\n\n\n<p>The big shift happened on April 3, 2025, and it&#8217;s already in play.<\/p>\n\n\n\n<p>If you use E-Verify or E-Verify+, here\u2019s what you\u2019ve already seen:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The citizenship status option that used to say \u201cA noncitizen authorized to work\u201d has been updated to \u201cAn alien authorized to work.\u201d<br><\/li>\n\n\n\n<li>If an employee selects the old phrasing on their <a href=\"https:\/\/www.complianceprime.com\/blog\/2024\/02\/03\/what-is-the-i9-form-for-e-verify\/\"><strong>I-9 form for E-Verify<\/strong><\/a> (depending on which version you&#8217;re using), E-Verify will still register their status as \u201cAn alien authorized to work.\u201d This avoids confusion and keeps things aligned with current laws.<br><\/li>\n\n\n\n<li>Even if your system input still says \u201cnoncitizen,\u201d E-Verify corrects it behind the scenes. So far, no bugs. Just be sure your team is aware of the label change.<br><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>For E-Verify+ Users and Developers<\/strong><\/h2>\n\n\n\n<p>This next part is especially relevant for companies using Web Services (WS) or advanced E-Verify integration:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>E-Verify+ now reflects the new form edition (01\/20\/2025) and expiration date (05\/31\/2027) within Form I-9NG.<\/li>\n\n\n\n<li>If you\u2019re submitting cases through Web Services applications, the system automatically updates the employee\u2019s status to match the statutory term (\u201can alien authorized to work\u201d), even if the input still contains the old label.<\/li>\n\n\n\n<li>Developers don\u2019t need to worry about changing the Interface Control Agreement (ICA). Version 31.1 already supports these updates.<\/li>\n\n\n\n<li>That said, it\u2019s still smart to update your platform&#8217;s language so your inputs match what\u2019s displayed in the system.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Bottom Line for Employers<\/strong><\/h2>\n\n\n\n<p>These updates might seem small, and sure, no one\u2019s rewriting the I-9 from scratch, but in compliance, language matters. Understanding <a href=\"https:\/\/www.complianceprime.com\/blog\/2020\/10\/09\/the-i-9-requirements-for-employers\/\"><strong>I-9 Requirements for Employers<\/strong><\/a> is about catching the details: one mislabeled citizenship status, one outdated form version, one missed update in your E-Verify system&#8230; and suddenly you\u2019ve got an audit trail no one wants to follow.<\/p>\n\n\n\n<p>Here\u2019s what you should do right now:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Download the 01\/20\/2025 edition of Form I-9<\/strong> and start using it if you haven\u2019t already.<\/li>\n\n\n\n<li><strong>Double-check<\/strong> which edition your electronic I-9 platform uses, especially if you\u2019re still using the 2023 edition.<\/li>\n\n\n\n<li><strong>Educate your HR and hiring teams<\/strong> about the updated wording in E-Verify and make sure no one\u2019s confused by the terminology shift.<\/li>\n\n\n\n<li><strong>Ask your developers<\/strong> to push updates if you\u2019re using integrated E-Verify systems.<br><\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>To learn more about <a href=\"https:\/\/www.complianceprime.com\/blog\/2019\/09\/26\/supporting-documentation-required-for-form-i-9\/\"><strong>i-9 supporting documents<\/strong>,<\/a> dive into our in-depth blog.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Final Thoughts<\/strong><\/h2>\n\n\n\n<p>Staying compliant doesn\u2019t always require a massive overhaul, it just means paying attention to details, especially when those details change quietly. The updates to the I-9 form and E-Verify in 2025 weren\u2019t loud or dramatic, but they still matter. A few changed words can mean the difference between smooth hiring and a compliance headache. <a href=\"https:\/\/www.complianceprime.com\/blog\/2024\/02\/05\/what-if-i-messed-up-my-i-9-form\/\"><strong>Fixing i 9 mistakes<\/strong><\/a> early is also crucial to avoid penalties and disruptionsSo if you haven\u2019t already taken these updates seriously, now\u2019s the time. Download the new form, check your systems, inform your team, and keep your hiring process compliant, streamlined, and stress-free. For more insights on implementing effective wellness programs and HR best practices, check out our <a href=\"https:\/\/www.complianceprime.com\/industry\/185\/human-resource\"><strong>Human Resources webinars<\/strong><\/a> to stay informed and inspired.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>In the ever-changing world of employment law and compliance, Form I-9 is one document that always seems to be under the microscope. If you&#8217;re an employer in the U.S., you&hellip;<\/p>\n","protected":false},"author":4,"featured_media":6576,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[4,1],"tags":[],"class_list":["post-6575","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-blog","category-leadership"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/6575","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/comments?post=6575"}],"version-history":[{"count":1,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/6575\/revisions"}],"predecessor-version":[{"id":6577,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/6575\/revisions\/6577"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media\/6576"}],"wp:attachment":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media?parent=6575"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/categories?post=6575"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/tags?post=6575"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}