{"id":461,"date":"2019-03-19T21:00:03","date_gmt":"2019-03-19T15:30:03","guid":{"rendered":"https:\/\/www.complianceprime.com\/blog\/?p=461"},"modified":"2025-08-02T17:06:02","modified_gmt":"2025-08-02T11:36:02","slug":"can-an-employer-deny-intermittent-fmla-leave","status":"publish","type":"post","link":"https:\/\/www.complianceprime.com\/blog\/2019\/03\/19\/can-an-employer-deny-intermittent-fmla-leave\/","title":{"rendered":"Can an Employer Deny Intermittent FMLA Leave?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The Family and Medical Leave Act (FMLA) allows eligible employees to take unpaid, job-protected leave for qualifying medical and family reasons. While FMLA provides flexibility, intermittent leave\u2014where employees take leave in separate blocks of time, can sometimes create challenges for employers. This raises the question: Can an employer deny intermittent FMLA leave?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let&#8217;s explore how intermittent FMLA leave works, when employers should be informed, what they must communicate, and the circumstances under which intermittent FMLA leave may be denied.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><div style=\"color:#0E1851;margin-top:20px;font-size:28px;font-weight:bold;\">Related Webinars<\/div><div style=\"width:100%;height:auto;overflow:hidden;overflow-x:auto;margin:20px 0;\"><div style=\"width:calc(3 * 260px);\"><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/184\/intermittent-fmla?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/be9bd7c0b9625126f985b421036a9339.jpg&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">Intermittent FMLA Leave: Understand The Requirements And Prevent Abuse<\/div><div style=\"clear:both;\"><\/div><div style=\"height:45px;\"><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Melissa Fleischer, Esq<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/210\/fmla-forms?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/1734613313_b52cd0f6720de185fe87.png&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">How to Use FMLA Forms to Your Advantage<\/div><div style=\"clear:both;\"><\/div><div style=\"height:45px;\"><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Susan Fahey Desmond<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><div style=\"width:250px;height:350px;background-color:#D2E0FF;background:url(https:\/\/www.complianceprime.com\/assets\/images\/wdt-back.png);background-repeat:no-repeat;background-size:cover;border-radius:10px;margin-right:10px;float:left;text-align:center;padding:25px 10px 0 10px;cursor:pointer;\" onclick=\"location.href='https:\/\/www.complianceprime.com\/details\/211\/fmla-abuse?utm_source=cp_blog'\"><img decoding=\"async\" style=\"width:135px;height:135px;border-radius:50%;border:2px solid #2B58B5;padding:3px;\" src=\"https:\/\/www.complianceprime.com\/image.php?src=https:\/\/www.complianceprime.com\/uploads\/img_upload\/1734613313_b52cd0f6720de185fe87.png&w=200&h=200&zc=1&s=1\" alt=\"Speaker\"><div style=\"color:#0E1851;margin-top:5px;font-size:18px;font-weight:bold;line-height:22px;max-height:65px;overflow:hidden;\">Curbing FMLA Abuse: How to Manage Manipulative Employees<\/div><div style=\"clear:both;\"><\/div><div style=\"height:45px;\"><\/div><div style=\"font-size:12px;color:#2B58B5;margin-top:-10px;\"><strong>Speaker: <\/strong>Susan Fahey Desmond<\/div><div style=\"width:120px;text-transform:uppercase;font-size:12px;color:#FB0351;border:2px solid #FB0351;border-radius:30px;padding:1px 5px;margin:10px auto;\">Learn More<\/div><\/div><\/div><\/div><\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also explore our <\/span><a href=\"https:\/\/www.complianceprime.com\/industry\/185\/human-resource\"><b>HR webinars<\/b><\/a><span style=\"font-weight: 400;\">, where you&#8217;ll find sessions on topics such as FMLA, onboarding, hiring, and retention. Attending these webinars will enhance your knowledge and help you earn HRCI and SHRM credits, boosting your career as well. Let&#8217;s go back to the topic and discuss it.<\/span><\/p>\n<h2><b>How Does FMLA Intermittent Leave Work?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Intermittent FMLA leave allows eligible employees to take leave in increments rather than a continuous 12-week block. Here\u2019s how it works:<\/span><\/p>\n<h3><b>How Is Intermittent FMLA Leave Calculated?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">FMLA provides employees with up to <\/span><b>12 weeks (or 60 workdays) of unpaid leave<\/b><span style=\"font-weight: 400;\"> per 12-month period. For intermittent leave, time off is deducted in increments corresponding to the shortest time period the employer uses to track absences (e.g., hourly, daily). If an employee works 40 hours a week, FMLA is calculated based on those hours.<\/span><\/p>\n<h3><b>How Long Is FMLA Intermittent Leave?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Intermittent FMLA leave lasts as long as the employee has FMLA-protected time available, but it must be supported by medical necessity. Some cases may require ongoing, periodic absences, while others might involve a gradual return to work.<\/span><\/p>\n<h3><b>What Conditions Qualify for Intermittent FMLA Leave?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Intermittent FMLA leave is granted for:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chronic serious health conditions (e.g., asthma, diabetes, migraines)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Temporary incapacitating conditions requiring periodic treatment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Recovery from a major surgery or illness<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Pregnancy-related medical needs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Care for a family member with a serious health condition<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For more details on <\/span><a href=\"https:\/\/www.complianceprime.com\/blog\/2018\/11\/05\/fmla-eligibility-rules-and-requirements\/\"><b>FMLA eligibility rules and requirements<\/b><\/a><span style=\"font-weight: 400;\">, refer to our previous guide.<\/span><\/p>\n<h2><b>When Employers Should Be Informed About Potential FMLA Leave Requests<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Employees must notify their employer <\/span><b>at least 30 days in advance<\/b><span style=\"font-weight: 400;\"> if the leave is foreseeable. In emergencies, they should inform their employer as soon as possible. Additionally:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employers can request medical certification to support the need for leave.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Employees should provide updates regarding changes in their leave schedule.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Failure to provide adequate notice can lead to delays or denial of leave approval.<\/span><\/li>\n<\/ul>\n<h2><b>What Employers Must Communicate About FMLA Leave to Employees<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Employers must ensure employees understand their FMLA rights by:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Posting a <\/span><b>mandatory FMLA notice<\/b><span style=\"font-weight: 400;\"> in the workplace.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Providing an <\/span><b>FMLA rights and responsibilities notice<\/b><span style=\"font-weight: 400;\"> when an employee requests leave.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Informing employees about their <\/span><b>leave designation and approval status<\/b><span style=\"font-weight: 400;\"> within five business days.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clarifying that intermittent FMLA leave must be <\/span><b>medically necessary<\/b><span style=\"font-weight: 400;\"> and used responsibly.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For more insights on <\/span><a href=\"https:\/\/www.complianceprime.com\/blog\/2021\/02\/10\/fmla-compliance-for-employers-a-guide-to-fmla\/\"><b>FMLA compliance for employers<\/b><\/a><span style=\"font-weight: 400;\">, check out our previous article.<\/span><\/p>\n<h2><b>Situations Where Employers Can Deny Intermittent FMLA Leave<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">While FMLA generally protects intermittent leave, employers can deny it in specific circumstances:<\/span><\/p>\n<h3><b>1. The Employee Is Not Eligible<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">FMLA applies only if the employee has worked <\/span><b>at least 1,250 hours<\/b><span style=\"font-weight: 400;\"> in the past 12 months and the company has <\/span><b>50+ employees within a 75-mile radius<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><b>2. The Leave Request Is Not Medically Certified<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If the employee fails to provide medical documentation or submit the required certification on time, the employer may deny the request.<\/span><\/p>\n<h3><b>3. The Employee Fails to Follow the Employer\u2019s Leave Policy<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Employers can require employees to follow standard call-in procedures for absences. Failure to comply can result in leave denial.<\/span><\/p>\n<h3><b>4. The Request Is for a Non-Qualifying Reason<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">FMLA does not cover absences for mild illnesses, general doctor visits, or elective procedures. Employers can deny requests that do not meet the criteria for a <\/span><b>serious health condition<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><b>5. The Intermittent Leave Schedule Is Not Reasonable<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">If intermittent leave <\/span><b>unduly disrupts operations<\/b><span style=\"font-weight: 400;\">, employers may work with the employee to find an alternative schedule. However, they cannot deny medically necessary leave outright.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For a deeper dive into <\/span><a href=\"https:\/\/www.complianceprime.com\/blog\/2018\/11\/07\/what-is-considered-fmla-serious-health-condition\/\"><b>what is considered an FMLA serious health condition<\/b><\/a><span style=\"font-weight: 400;\">, read our previous blog.<\/span><\/p>\n<h2><b>Conclusion: Measures for FMLA Compliance<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">To ensure compliance and reduce the risk of denied claims or disputes, employers should:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Clearly outline FMLA policies in an employee handbook.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Require <\/span><b>complete and timely medical certifications<\/b><span style=\"font-weight: 400;\"> for intermittent leave requests.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Track and document <\/span><b>FMLA usage<\/b><span style=\"font-weight: 400;\"> to prevent misuse.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Train HR staff and managers on <\/span><b>handling FMLA requests fairly and legally<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Address <\/span><a href=\"https:\/\/www.complianceprime.com\/blog\/2019\/09\/09\/what-are-the-common-types-of-fmla-abuse\/\"><b>FMLA abuse<\/b><\/a><span style=\"font-weight: 400;\"> by implementing consistent procedures.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">For more information, read about <\/span><strong><a href=\"https:\/\/www.complianceprime.com\/blog\/2019\/11\/05\/how-to-calculate-intermittent-fmla-time\/\">Intermittent FMLA Time Calculation<\/a><\/strong> <span style=\"font-weight: 400;\">and how employers can address them.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">By staying informed and proactive, both employers and employees can navigate FMLA intermittent leave effectively while maintaining compliance with federal regulations.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Family and Medical Leave Act (FMLA) allows eligible employees to take unpaid, job-protected leave for qualifying medical and family reasons. While FMLA provides flexibility, intermittent leave\u2014where employees take leave&hellip;<\/p>\n","protected":false},"author":4,"featured_media":462,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[4],"tags":[7],"class_list":["post-461","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-hr-blog","tag-fmla"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/461","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/comments?post=461"}],"version-history":[{"count":6,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/461\/revisions"}],"predecessor-version":[{"id":6627,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/461\/revisions\/6627"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media\/462"}],"wp:attachment":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media?parent=461"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/categories?post=461"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/tags?post=461"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}