{"id":2046,"date":"2021-09-24T21:00:08","date_gmt":"2021-09-24T15:30:08","guid":{"rendered":"https:\/\/www.complianceprime.com\/blog\/?p=2046"},"modified":"2021-09-24T21:00:08","modified_gmt":"2021-09-24T15:30:08","slug":"what-should-the-employee-payroll-records-include","status":"publish","type":"post","link":"https:\/\/www.complianceprime.com\/blog\/2021\/09\/24\/what-should-the-employee-payroll-records-include\/","title":{"rendered":"What Should The Employee Payroll Records Include?"},"content":{"rendered":"<p><span style=\"font-weight: 400\">There is a lot of information a business owner has to keep track of, and it is important to know what records you need to keep and how to access them. These include payroll records, employee records, and tax records.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Read this article to learn about payroll records and what the employee should include in the payroll records.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400\">What Are Payroll Records?<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Payroll records are documents that record the actions of an employee on a regular basis. They can be used to calculate or verify an employee&#8217;s deductions, to record the performance of an employee, to provide a record of earnings for tax purposes, to calculate holiday entitlements, expenses, and payments, and many more purposes.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Payroll records are documents that have anything to do with paying an employee. They include payroll checks, W-2s, and checks written to the employees themselves. In general, payroll records are designed to ensure that all money owed to an employee has been paid.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Although most employees are aware that their employers keep records of how much they are being paid, a lot are probably unaware of the types of records they are being kept. The most obvious are pay stubs, which are issued with each paycheck by employers to show how much an employee is being paid, how much taxes are being withheld when the employee was hired, and when the employee is being paid for overtime.\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Payroll records can be related to:<\/span><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Payroll taxes<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Withholding forms\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Hours worked<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Benefits and deductions<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pay rate<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Time off<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Gross wages<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">When you need to find a specific payroll record, you can often find it quickly if you know where to look. While payroll records are not the most pleasant of subjects, keeping them organized will help you find information when you\u2019re in a pinch.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400\">What Do Employee Payroll Records Include?<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Here is the list of documents that employees should incorporate in every employee\u2019s payroll record:<\/span><\/p>\n<p>&nbsp;<\/p>\n<p><b>General Information<\/b><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Name of the Employee\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Address<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Social Security number\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Occupation<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Birthdate<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Time and Attendance Records<\/b><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Total working hours\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Timecards<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Time and day when the workweek begins<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Remaining Time Off\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Time off history<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Tax Withholding Forms<\/b><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">State W-4 form<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Form W-4<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Other withholding forms<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Payroll records<\/b><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Total every day or weekly straight-time earnings<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pay rate<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Additional wages, such as bonus pay and commissions\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Any overtime earnings<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Employer contributions<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pay stubs<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Raise documentation<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Benefit and deduction information<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Expense reimbursement information<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Payroll history<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Pay periods for wages paid<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><b>Termination\/Separation documents<\/b><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Final paycheck information<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h2><span style=\"font-weight: 400\">Final Words<\/span><\/h2>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400\">Payroll is the process by which employers calculate the amount of money that they owe employees for their employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400\">To know about <\/span><a href=\"https:\/\/www.complianceprime.com\/details\/798\/payroll-recordkeeping\"><span style=\"font-weight: 400\">Payroll Records<\/span><\/a><span style=\"font-weight: 400\">, attend the Compliance Prime webinar.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>There is a lot of information a business owner has to keep track of, and it is important to know what records you need to keep and how to access&hellip;<\/p>\n","protected":false},"author":4,"featured_media":2047,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[55],"tags":[],"class_list":["post-2046","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-payroll-and-accounting"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/2046","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/comments?post=2046"}],"version-history":[{"count":0,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/2046\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media\/2047"}],"wp:attachment":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media?parent=2046"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/categories?post=2046"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/tags?post=2046"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}