{"id":1154,"date":"2020-03-30T21:00:30","date_gmt":"2020-03-30T15:30:30","guid":{"rendered":"https:\/\/www.complianceprime.com\/blog\/?p=1154"},"modified":"2020-03-30T21:00:30","modified_gmt":"2020-03-30T15:30:30","slug":"boost-productivity-in-the-workplace-with-outlook-functions","status":"publish","type":"post","link":"https:\/\/www.complianceprime.com\/blog\/2020\/03\/30\/boost-productivity-in-the-workplace-with-outlook-functions\/","title":{"rendered":"Boost Productivity in the Workplace with Outlook Functions"},"content":{"rendered":"

Microsoft Office Applications have taken IT platforms by storm. In fact, Outlook functions are the most widely used Microsoft functions. The said function makes managing and <\/span>organizing emails<\/span><\/a> and calendars easier. However, the real fact is that there are many more features about which most of us are unaware. By learning a few tips and tricks, you can easily work efficiently using the Outlook functions.\u00a0<\/span><\/p>\n

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Let us have a look at some of the <\/span>tips and tricks that can assist you in increasing your work efficiency<\/span><\/a>.\u00a0<\/span><\/p>\n

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Quick Parts: Reduce Repeated Typing<\/span><\/h2>\n

If you are required to type long passages of text, you can make use of Quick Part. The tool can help you to easily insert your text into your emails. You simply need to highlight the text in your email composer window. Next, use the Insert tab and then click the Quick Parts dropdown. Further, select the dropdown option \u2018Save selection to Quick Parts gallery.\u2019 Thus, when you start typing in your emails, you can see it as a popup suggestion.\u00a0<\/span><\/p>\n

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Compose A Message Which Can Be Delivered At A Future Time<\/span><\/h2>\n

If you have a message that you do not want to deliver immediately, you can make use of Outlook for the same. Just compose your email message and then make a switch to the Options tabs and then click on the option of \u2018Delay Delivery.\u2019 This will open a requester having an option of \u2018Do not deliver before:\u201d Simply insert the date and time when you want to deliver the email and then click \u2018Close.\u2019\u00a0<\/span><\/p>\n

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Create Your Folder For Your Common Searches<\/span><\/h2>\n

The option of the \u2018Search folder\u2019 can assist you in simplifying your search of the folders you want. Simply go to the \u2018Folder tab\u2019 and then click on the option \u2018New Search Folder.\u2019 This will help you create a folder option. Further, you can choose from diverse templates or even set you your own criteria. You can use the option of \u2018Create a custom Search Folder\u201d option. You can see your folder option on the left-hand side of the Outlook window. Right click on the new folder and then rename it as per your requisites.<\/span><\/p>\n

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Sorting Of Mails Becomes Easy<\/span><\/h2>\n

The Outlook function also assists you in sorting your mails as per conditional formatting set by you. You can use the \u2018Rules\u2019 dropdown option in the \u2018Move\u2019 section of the said \u2018Home tab.\u2019 This can assist you in creating and managing rules for the processing of messages as they come in. You need to select the option of \u2018Create Rule\u2019 and you will get access to criteria to choose the sender, recipient, date, size, as well as more. Also, you get an option to choose the rules for matching email messages. There is also an option of Conditional Formatting. This option can be found under the \u2018View Settings\u2019 found on the View tab. This step will help you display the emails which match the criteria specified in said font and color.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Microsoft Office Applications have taken IT platforms by storm. In fact, Outlook functions are the most widely used Microsoft functions. The said function makes managing and organizing emails and calendars…<\/p>\n","protected":false},"author":4,"featured_media":1155,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":"","_links_to":"","_links_to_target":""},"categories":[6],"tags":[36],"class_list":["post-1154","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office","tag-microsoft-outlook"],"post_mailing_queue_ids":[],"_links":{"self":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/1154","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/comments?post=1154"}],"version-history":[{"count":0,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/posts\/1154\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media\/1155"}],"wp:attachment":[{"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/media?parent=1154"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/categories?post=1154"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.complianceprime.com\/blog\/wp-json\/wp\/v2\/tags?post=1154"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}